Setup & Customization

Set Up Your School Exactly the Way You Run It

Configure your branding, academic structure, grading systems, subjects, and more — Femlify adapts to your school, not the other way around.

Femlify school customization dashboard showing branding, grading, and class structure settings

The Challenge & Solution

Generic school software forces you to work within rigid, one-size-fits-all structures. Femlify is different — every setting from your grading scale to your student ID format to your subject teacher assignments is fully configurable to match how your school actually operates.

Everything You Can Customize

Complete control over your school's identity, structure, and academic configuration

School Branding

Upload your school logo (shown on dashboards, reports, and login pages), set a login page cover image, and configure your primary and secondary brand colors using a hex color picker or predefined palette.

School Information

Set your school name, website, head of school, address, contact email, and phone number. These details appear across reports, profiles, invoices, and internal pages automatically.

Academic Sessions & Terms

Create academic sessions (e.g. 2025/2026) with start/end dates and configure up to three terms per session. Set the current term, add term dates, configure per-class assessment policies, manage term subject offerings, student enrollments, student subject registrations, and subscription per term.

Academic Structure

Define your school's stages (Primary Lower, Primary Upper, Junior Secondary, Senior Secondary), class levels (P1–P6, JSS1–JSS3, SSS1–SSS3), arms (A, B, C), and streams (Science, Arts, Commerce).

Grading Systems

Create custom grading systems or pick from built-in Regional templates — National Examinations Standard, BECE (Junior National Examinations), Standard Secondary System, and Standard K12. Each system has configurable grade bands, cutoffs, and remarks.

Mark Distributions

Configure how scores are distributed across CA1, CA2, and Exam. Choose from templates like Standard K12 Assessment (CA1:20, CA2:20, Exam:60) or create custom distributions with any weighting.

Subjects Management

Add school subjects or use pre-loaded Regional curriculum templates. Assign subjects to specific class levels, create subject groups (Science Stream, Core & Compulsory, Foreign Languages), and assign teachers per subject per class.

Skill Assessment Setup

Define skill assessment domains (Affective, Psychomotor) and their associated items (Punctuality, Attention, Teamwork, Handwriting, Practical). These appear on student report cards with teacher ratings.

Student Registration ID Format

Define how student registration IDs are generated using a drag-and-drop segment builder. Combine school code, static text, year, and sequential numbers into any format (e.g. EA/STU/2026/001).

Domains & Homepage

Set a unique subdomain for your school's public portal (e.g. yourschool.femlify.com), choose which published page visitors land on, and manage active domain configurations.

Class Timetable

Build weekly class timetables per class level and arm. Set day, start time, end time, subject, teacher, and room for each timetable slot. Filter by term, class, and arm.

Built to adapt perfectly to your school's unique identity

From branding elements to custom academic structures, see how our platform molds to fit your exact needs.

School Branding & Identity

Make Femlify look like your school

Make the platform feel like home. Customize the look and feel with your school's unique logo and signature colors.

  • Upload your school's logo to appear on reports and dashboards.
  • Add a welcoming cover image to your community login page.
  • Pick your school's exact primary and secondary brand colors.
  • Watch your custom colors automatically theme the entire platform.
Make Femlify look like your school

Academic Structure

Stages, Class Levels & Arms — Structure your school exactly as it runs

Build your school's unique hierarchy. Easily organize your classes from nursery all the way up to senior secondary.

  • Group your classes logically into primary or secondary stages.
  • Create specific grade levels with easy-to-read short codes.
  • Split larger grades into parallel arms or sections.
  • Define special academic streams like Science or Arts.
Stages, Class Levels & Arms — Structure your school exactly as it runs

Academic Sessions & Terms

Set your calendar once, every term follows

Set up your academic calendar perfectly. Define the school year and manage the transition between terms effortlessly.

  • Create academic years with clear start and end dates.
  • Break your year down into first, second, and third terms.
  • Set the active term so the whole platform stays perfectly synced.
  • Define the final term for accurate end-of-year calculations.
Set your calendar once, every term follows

Term Configuration

Assessment Policy & Subject Offerings — Configure each term's rules in advance

Prepare everything before the term begins. Set up subjects, enroll students, and define exactly how grading will work.

  • Assign specific grading policies to different class levels.
  • Choose exactly which subjects will be taught this term.
  • Easily move students into their new classes for the term.
  • Review all your settings before making the new term active.
Assessment Policy & Subject Offerings — Configure each term's rules in advance

Class Timetable

Build a timetable that fits your school

Keep everyone on schedule. Create visual, easy-to-read weekly timetables for every class and share them instantly.

  • Assign subjects and teachers to specific time slots easily.
  • Include room numbers so students know exactly where to go.
  • Easily turn specific classes on or off if schedules change.
  • Save and update the entire weekly schedule in one click.
Build a timetable that fits your school

Grading Systems

Grade exactly the way your school grades

Grade exactly the way your school prefers. Set up custom grading scales or use standard regional templates.

  • Use ready-made grading templates for national exams.
  • Create custom grading scales with your own letter grades.
  • Define the exact score ranges and remarks for each grade.
  • Use different grading systems for junior and senior classes.
Grade exactly the way your school grades

Mark Distributions

Define how scores are weighted, your way

Decide how scores are calculated. Set the perfect balance between continuous assessments and final exams.

  • Set up standard splits like 40% assignments, 60% exams.
  • Create unique grading weights tailored to your school.
  • Apply your scoring rules across all subjects automatically.
  • Load pre-built distribution templates to save time.
Define how scores are weighted, your way

Subjects

School, Class & Teacher Assignment — Assign subjects to the right classes and teachers

Organize your curriculum beautifully. Manage all your subjects and assign the right teachers to the right classes.

  • Load standard regional subjects instantly to save typing.
  • Assign specific subjects to their appropriate grade levels.
  • Group subjects into categories like Sciences or Languages.
  • Assign teachers to their classes quickly and easily.
School, Class & Teacher Assignment — Assign subjects to the right classes and teachers

Skill Assessment Setup

Set up the skills you actually want to track

Track more than just test scores. Define the behavioral and practical skills you want teachers to evaluate on report cards.

  • Set up categories for behavior, teamwork, and respect.
  • Add practical skills like sports, handwriting, and arts.
  • Decide exactly what order these skills appear on reports.
  • Easily update or hide skills as your curriculum changes.
Set up the skills you actually want to track

Student Registration ID Format

IDs generated exactly how your school formats them

Keep your student records perfectly organized. Create a custom ID format that automatically generates for every new student.

  • Build your custom ID format using a simple drag-and-drop tool.
  • Include your unique school code or the current academic year.
  • Automatically assign the next sequential number to new students.
  • See exactly what the ID will look like before you save it.
IDs generated exactly how your school formats them

Domains & Public Homepage

Give your school its own home on the web

Give your school a professional online home. Set up a custom web address and decide what visitors see first.

  • Set up a dedicated, professional web address for your school.
  • Choose any published page to act as your main homepage.
  • Easily turn your public portal on or off when needed.
  • Ensure visitors always get a great first impression of your school.
Give your school its own home on the web

Enjoy Total Control Over School Customization

Configure grading systems, curriculum, and settings exactly how your school operates

School Logo Upload

Showcase your school's unique identity by uploading your official logo to all dashboards and reports.

Login Page Cover Image

Create a welcoming first impression with a personalized, high-quality cover image for your login screen.

Brand Colors

Apply your school's brand colors across the entire platform for a consistent, professional look.

School Information

Keep your core school information up to date so parents and staff always have the right contact details.

Stages & Class Levels

Easily structure your school's academic hierarchy and class levels perfectly tailored to your system.

Arms & Streams

Organize large classes efficiently by adding specific arms and academic streams like Science or Arts.

Grading Systems

Use built-in regional grading templates or create a completely custom grading system for your school.

Mark Distributions

Flexibly define exactly how continuous assessments and exams are weighted in your final grades.

School Subjects

Quickly set up your curriculum by adding subjects manually or using our comprehensive regional templates.

Class Subject Assignments

Ensure every class is learning the right material by assigning specific subjects to each grade level.

Subject Groups

Keep your curriculum organized by grouping subjects into categories like Core, Science, or Business.

Subject Teacher Assignments

Clearly define your teaching roster by assigning specific teachers to subjects across every class level.

Skill Assessment Domains

Design custom skill assessments for report cards to evaluate student behavior and practical abilities.

Student Registration ID Format

Create a unique, automated student ID generation format perfectly matched to your school's conventions.

School Domain

Establish a strong online presence with a custom web domain or dedicated subdomain for your school.

Public Homepage

Control exactly what prospective parents see first when they visit your school's official website.

Academic Sessions

Easily manage multi-term academic sessions with clear start dates and seamless cumulative reporting.

Academic Terms

Configure up to three detailed academic terms per session, each with its own unique dates and settings.

Per-Class Assessment Policy

Maintain consistent academic standards by applying unified grading policies across all class levels.

Term Subject Offerings

Quickly activate or deactivate subjects for specific class levels with just a single click.

Student Enrollments per Term

Smoothly transition students into new terms while keeping a close eye on your class headcounts.

Student Subject Registration

Accurately manage and track individual student subject registrations for every academic term.

Arms Configuration

Keep your grade levels organized by creating custom named arms like 'Red', 'Blue', or 'A' and 'B'.

Streams per Class Level

Effectively manage senior secondary curriculums by assigning distinct streams like Humanities or Science.

Class Timetable

Build comprehensive weekly class timetables specifying subjects, teachers, and rooms for every slot.

How Schools Use Femlify's Setup Features

Real configuration scenarios from schools across your region

1

Setting Up a Full K12 School

K12 Secondary School

A new secondary school uses the 'Use Template' feature to load the standard Regional K12 structure in seconds — Primary Lower, Primary Upper, Junior Secondary, and Senior Secondary stages with all 12 class levels, arms, and the National Examinations grading template. What would take days manually is done in under 10 minutes.

ResultFull academic structure configured in under 10 minutes
2

Configuring National Examinations Grading

Senior Secondary School

A senior secondary school loads the National Examinations Standard grading template — a 9-point scale from A (75-100) down to F9 (39-0) — and pairs it with the Standard K12 mark distribution (CA1 20%, CA2 20%, Exam 60%). All subject scores on report cards now compute automatically using these settings.

ResultNational Examinations-compliant grading applied to all subjects instantly
3

Assigning Subjects and Teachers

Primary School

A primary school loads the Regional curriculum subject template, assigns subjects to each class level from Primary 1 to Primary 6, then uses Bulk Assign to assign their 15 subject teachers across all classes in one action. The Subject Teacher Assignments view shows exactly which teacher covers which subject in which class.

ResultAll 15 teachers assigned across 90 subject-class combinations
4

Branding for Parent Portal

Private School

A private school uploads their logo, sets their brand colors (green #007A6F primary, yellow #F5E216 secondary), and uploads a professional photo for the login page cover. Every parent who logs into the portal sees the school's branded identity — not a generic interface.

ResultFully branded portal — parents recognize the school instantly
5

Starting a New Academic Term

Secondary School

At the beginning of a new term, the school administrator creates the term dates, configures the assessment policy for each class level (selecting Standard K12 mark distribution and High School grading system for secondary classes), generates term subject offerings, enrolls students, and finalizes the term. The platform is ready for teachers to record scores immediately after activation.

ResultFull term ready for score recording in under 30 minutes

Built for Every Type of Regional School

Whether you're setting up for the first time or migrating from another system

New Schools Getting Started

Use templates to load your academic structure, Regional curriculum subjects, and grading systems in under 10 minutes — then configure your first academic term and timetable before the first lesson

Established Private Schools

Fully customize branding, grading systems, and subject structures to match your existing academic policies and school identity

School Administrators & Proprietors

Control every aspect of how Femlify represents your school — from the login page to report card grading scales — without needing technical help

Multi-Level Schools (K12)

Configure separate grading systems for primary and secondary levels, manage streams for senior secondary, and assign teachers precisely per subject and class

Why Schools Choose Femlify for Setup

Most school management software gives you a rigid, pre-configured structure that you have to adapt to. Femlify is designed around the reality of Schools — multiple stages, streams, Regional grading scales, local curriculum subjects, and the need to manage everything without a developer or IT team.

Regional Curriculum First

Pre-loaded with National Examinations, BECE, K12 grading templates and Regional curriculum subjects — ready to use from day one

Templates for Everything

Use Template buttons throughout setup — load your full academic structure, subjects, grading, and mark distributions in minutes

Settings Flow Everywhere

Grading systems flow to report cards, branding flows to the portal, subjects flow to class schedules — configure once, reflected everywhere

No Developer Needed

Every configuration is done through intuitive settings pages — no code, no CSV uploads, no IT department required

See School Setup in Action

Watch how a school administrator sets up a complete school from scratch in under 15 minutes

See School Setup in Action

Frequently Asked Questions

Ready to Set Up Your School the Right Way?

Join Schools already using Femlify — configure your branding, academic structure, grading, and subjects in under 15 minutes.

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Setup in under 15 minutes